Best Technique to Import Data from Zimbra to Outlook PST, Microsoft Exchange etc

Moving data from one email app to another is the need of today as users need to keep pace with the leading changes in technological trends. Despite having a plethora of email clients available in online market, Not every email app is suitable for every user. And a user has to be very wise in choosing the one, whether it for their personal or professional use.

Here in this article, we get to know about the two most popular email clients — Zimbra & MS Outlook and the reason and solution to import data from Zimbra to Outlook.

Zimbra Collaboration Server
Zimbra Collaboration Server is an open source and groupware application that has the features of consolidating multiple user accounts in single system. It’s a web based application that supports to manage emails, contacts, notes, tasks etc. of multiple user accounts in single utility. ZCS includes a server and client component along with desktop application.

Zimbra Desktop
Zimbra Desktop is a free AJAX based application that is easily supported by different platforms – Windows, Mac, Linux. Designed to help users manage their multiple user accounts in single interface, it also allows them to work in both online and offline mode. Which means you can access your emails, address book, tasks etc., once downloaded, without any internet connection. You need to go in online mode for synchronization only.

MS Outlook
MS Outlook is a part of MS Office Suite, which is a Personal Information Manager for all Windows users. The single application helps users in managing their emails, phone book, calendars, notes, journals etc. It can be used as a stand-alone application or in collaboration with MS Exchange and SharePoint Server, providing direct synchronization with these applications.

Why users opt MS Outlook over Zimbra Desktop?
For many users, Zimbra could be the ultimate email application. But there are some users who need to import their data from Zimbra desktop to Outlook due to varied reasons, some of which are:

  • Installation process of Zimbra is a lengthy and time consuming process.
  • Users need to sign-up for new Zimbra account before proceeding further.
  • Zimbra’s synchronization and responsive rate is so slow that sometimes users leave the process midway
  • Change in working environment require users to export Zimbra email to PST Outlook.

How to Import Zimbra to Outlook

For transferring all the data from Zimbra to Outlook, a few facts need to be taken into account, which are :

  • Zimbra supports TGZ format for saving all its mailboxes
  • Outlook creates a PST file for all its emails, contacts, notes, calendars information.

Now to import data from Zimbra to outlook, the Zimbra mailboxes need to be converted into PST format. And for this an effective and reliable third party application is required that will successfully import data from Zimbra desktop to Outlook PST file. Zimbra Converter is the perfect utility here that provides unified and precise Zimbra desktop to PST migration solutions.

Steps to be followed to import data from Zimbra to Outlook PST : 

  • First, Export Zimbra mailboxes in TGZ format, as described below : 
  • Second, unzip the TGZ files to extract all the Zimbra data in a folder
  • Third, Convert extracted Zimbra data folder into PST using Zimbra to PST Converter

The whole conversion process is a simple task for both technical as well as non-technical users. For complete tutorial of the software working process, please click the video link :

Prominent Features of Zimbra Migrator

  • Provides complete conversion of every Zimbra data item – emails, calendars, tasks, notes, briefcase etc., consolidated in a single PST file, one for every user mailbox.
  • Supports batch migration of Zimbra user accounts to Outlook, at once.
  • Perfect tool to import data from Zimbra to Outlook PST, Microsoft Exchange, Office365 and Google Apps
  • Maintains the accuracy of all the Zimbra mailbox folders after the conversion is over.
  • Capable to convert unlimited Zimbra files, sized upto 40+ GB, into PST file and that too without any data loss. Thus, it is perfect for large scale migration purposes.

Considering the complexities involved in Zimbra to Outlook migration process, it is always better to use an external tool for doing so. In my opinion, Zimbra Converter is the ideal choice here as the most appropriate application to import data from Zimbra desktop to Outlook PST.

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