Let us now discuss the ideology of PDF files to understand how they differ from Outlook MSG files.
PDF (Portable Document Format) is a portable file format, which allows an easy incorporation of text, images, hyperlinks, etc. This format allows the user to accurately view the documents as page-by-page as they appear in the printed form.
Some of the interesting features of PDF include:
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PDF files can be easily viewed on any operating system irrespective of hardware differences.
- PDF files can be shared in a secure manner as encryption is performed during file share.
Need To Convert MSG into PDF
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MSG files are Binary Format files, so they can only be viewed by MAPI-email clients. However, it becomes quite difficult to access MSG files in case of Outlook failure as they can only be viewed in Outlook.
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In case of Outlook downtime, MSG files cannot be accessed by the users. It is advisable to convert MSG files into PDF files so that they can be used in such situations.
How to Convert MSG into PDF
The following methods can be used to convert MSG into PDF:
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Manual Approach
1. Open the MSG file in MS Outlook.
User need to repeat the above process for every MSG file to convert it into PDF.
Limitations Of Manual Approach
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Although the MSG files can be converted into PDF by the manual method, but each MSG files has to be processed individually for the conversion. Therefore, the same procedure needs to be done a number of times in case of many emails. The manual procedure, being a time-consuming procedure makes it infeasible for users to carry on conversion.
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The attachments associated with MSG files cannot be retained using this procedure. Therefore, the users will not be able to access the attachment content after conversion.
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Automated approach
Better alternative is to use automated software available in the market, which allows an efficient conversion of MSG to PDF. One such software is MSG to PDF Converter that facilitates the conversion of batch MSG files into PDF in a single run. User can convert the MSG and the attached files such as word file, images into PDF with the help of the tool without any data loss.
The MSG to PDF Converter undergoes following steps for conversion:
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Run the MSG to PDF Converter from the installation location.
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Select the MSG files, which need to be converted into PDF. It allows user to choose different mail view styles.
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User can choose multiple emails to export them into PDF format. Right click on the selected
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items and select Export option.
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The scanning status of each MSG file is displayed to user.
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Once MSG file is converted, export completion message is displayed.
So, the complete MSG file is converted into PDF by using MSG to PDF Converter by following the above mentioned steps.
The article covers the scenario in which MSG file needs to be converted into PDF. The manual method along with automated technique has been illustrated systematically to guide users for the efficient file conversion procedure. This is trick like to convert MBOX to PST Open Source.
Source: http://www.msgconverter.net/pdf